On-line Poster Presentations

On-line poster presenters are required to prepare a poster in digital format (pdf). During the conference, there will be several  poster sessions where presenters will discuss their posters with the attendees via video conferencing (Zoom links to be provided before the conference). Check the conference program for your poster session timeslot.

Instructions for Preparing Digital Posters

Posters must be prepared using the conference poster template. Once the ppt slides are ready (do not forget to remove the first slide):

  1. Save the 4-slide document as a single PDF poster file (see example here). If the pdf file is too large, you may compress it to smaller size using online facilities. This single PDF file will be used for your virtual presentation (zoom session).
  2. Save the 4-slide document as PNG files by exporting the slides as an image. The location of this option varies depending on the PowerPoint version. You may need to select the “Save Every Slide” option and set the width to 864 pixels or larger. This will create 1 PNG image for every slide in a new folder named after your PowerPoint file. The four PNG images can be used for posting your poster on Twitter one week before the conference (#aes2022 is the official #hashtag for this event, see example below).

AES poster template


Optional Pre-Recorded five-minute Presentations

Poster presenters are given the possibility to provide an optional five-minute video describing their poster. The five-minute video must include a PowerPoint as accompaniment, which is limited to no more than four slides. We encourage real-time engagement during the poster session where you will be able to directly discuss with attendees.

Instructions for Pre-Recorded Videos

Many presentation software allows recording audio and video directly in the application and can export appropriate video files. Please see the notes below for detailed instructions for PowerPoint and Zoom.

Requirements for your video

  • Video file format: mp4
  • Dimensions: Minimum height 480 pixels, aspect ratio: 16:9
  • Duration: Five minutes

Recording a Presentation in PowerPoint

  1. Follow these instructions to add audio (and optionally video) to your slides.
  2. Follow these instructions to generate an .mp4 file from your slides and audio/video.
  3. Alternatively, you can follow this video tutorial which goes through both of these steps.

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